Site Administration Manager

Our customer is a foreign engineering corporation that implements a gas chemical project in Russia opened the next position - Site Administration Manager.

Responsibilities:

  • Management of 3 (three) admin staffs to perform following routine admin works with a support from Irkutsk admin team;
  • Report to Branch Manager, Field Manager and Business Manager. Be a focal point of admin team to respond to all TFR member in site;
  • Provide all type of admin services to more than 60 expatriates to support their daily necessity during their stay in Russia (office, accommodation, commuting, travel, visa, medical, security, registration, entry pass, etc);
  • Provide admin services to more than 40 local staff (subcontractors, TFR members etc) – search of apartments for new staff, entry passes etc;
  • Properly implement company procedures, update, or create new ones;
  • Manage office operation (desk setting, company procedures, consumable inventory) for over 100 members of TFR (60 expats and 40 Russian staff) communicating with IPP;
  • Manage accommodation in Ust-Kut for expats, finding new apartments, contracting with owners, providing maintenance, responding to complaints from expats, dealing with landlord for solving any issues. Communicate well with IPP in arrangements for site camp or IPP accommodations;
  • Arrange daily commuting car assignment with buses and cars for all TFR staff (10 to 20 vehicles);
  • Arrange and monitor travels for expats and Russian staff for mob/demobilization and home leave/vacation trips;
  • Monitor status of HQS visa for new expats and renewal;
  • Manage health and safety outside of site (medical arrangement, emergency response for accident or sickness, security notification). Monitor epidemic and security situations in the region and the country to report Management;
  • Keep good communication with Client to coordinate office space, camp arrangement and any other issues for TFR;
  • Purchase necessary items for office or apartments with Management approvals and process internal procedures for payments (checking invoices, collecting evidence, petty cash and expense report);
  • Perform other tasks required by TFR’s Branch Manager or Field Manager;
  • Follow the contractual obligations relating to the vendors and subcontractors, contract work (conclusion, updating and termination of the contracts for services, supply etc);
  • Monitoring of in-time invoice payments.

 

Requirements:

  • Strong management experience as administration manager in multinational organization, ideally at construction site;
  • Enough work experience and ability in understanding different business cultures and be able to adapt oneself to it;
  • Multi-tasking and prioritization skills;
  • A healthy mindset, attitude, and prompt action to provide support to expats;
  • English at intermediate business level (Verbal and written);
  • PC and application (MS word, excel, outlook, teams).

 

Conditions:

  • Work Location: Ust Kut Construction Site;
  • Work Period: 1 year from Feb 2023 (to be extended by mutual agreement);
  • Working condition: 9 hours per day from Monday to Saturday. From 8:30 to 18:30. 1hour lunch time, irregular working time;
  • Site camp provided by Owner, one room with bathroom and toilet without kitchen;
  • Site Canteen, Company bus;
  • Official employment;
  • Home leave (47 days – 28 standards + 16 for the north area + 3 for non-fixed hours).

 

 


* Согласие на передачу и обработку персональных данных
В соответствии с Федеральным законом от 27.07.2006 №152-ФЗ «О персональных данных» Соискатель выражает свое согласие на передачу и обработку компанией OOO «МПШ Восток» его персональных данных в целях потенциального трудоустройства. К персональным данным относятся следующие сведения: фамилия, имя, отчество Соискателя, дата и место его рождения, адрес проживания, семейное положение, образование, профессия, доходы, а также другая информация, полученная для трудоустройства Соискателя. Обработка персональных данных Соискателя включает сбор, систематизацию, накопление, хранение, уточнение (обновление, изменение), уничтожение, использование и распространение персональных данных внутри OOO «МПШ Восток», с применением следующих основных способов обработки, но не ограничиваясь ими: автоматизированная обработка, обработка без использования средств автоматизации, ведение базы данных. Ознакомиться с политикой обработки персональных данных можно здесь.
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